PPR - Preparing Proposals, Reports and Business Documents

If you are involved in preparing proposals, writing reports or business documents this one-day instructor-led course provides guidelines and opportunities to implement effective proposals, business documents and report writing.

Preparing proposals and report writing is a vital function for all businesses. At all levels of management, there is a need to document business information, submit proposals and generate reports.

The skill of preparing proposals and report writing can take many different forms, depending on the type of proposal, the type of report and who the proposal/report is for. Proposals and Reports can be brief or highly complex.

At the end of this course you will be able to:

• Scope and plan proposals
• Scope and plan reports
• Describe the different types and functions of proposals and reports
• Determine the best way to present information in proposals and reports
• Target your audience
• Describe the format and layout for proposals and reports
• Develop and check a draft proposal and draft report for readability, grammar, spelling, sentence and paragraph construction
• Explain the legislative requirements for written proposals and reports

Scoping and planning proposals and reports
• Determine the scope of the proposal/report
• Planning process for writing proposals/reports

Function of proposals/reports
• What do you want the reader to get out of the proposal/report?
• What response or action do you want the reader to take?
• Selecting the right type of proposal/report

Presenting information in proposals and reports
• Verifying accuracy of informa-tion
• Appropriate use of diagrams, graphs, charts and images

Know your audience
• Who is the intended audience?
• Covering key points
• Information for inclusion in the proposal/report

Format and layout for proposals/reports
• Business standards for proposals, report formats and layouts
• Your organisation’s style or layout

Writing a draft proposal/report
• Terminology, jargon and/or dis-criminatory language
• Readability
• Spelling and grammar
• Sentence and paragraph construction

Legislative requirements for writing proposals/reports
• Business/ company legislative requirements, confidentially and copy right

Planning into Action
• Putting planning into action